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Planning an event

 

 

TIPS FOR ORGANISING AN EVENT

Be clear about what you want to achieve and pass this on so that everyone working with you can meet your expectations

When selecting a venue consider who is coming to the event and where from? Success is often down to the right location.

Try to be realistic when indicating your expected numbers.  Many suitable venues are discounted because the initial estimate of attendees was excessive.

A venue contract includes a minimum guarantee on numbers – this means you will always pay for the minimum number agreed even if you do not achieve this target. More reason, for a realistic estimate on numbers.

Take time to complete your event brief and include as much information as possible.  The more details included in the original proposal, the better deal you will receive. Many later changes can result in additional costs.

Try to consult all decision makers to discuss their event requirements before sourcing a venue to ensure the correct venues are sourced.

Discuss with the person holding the “purse strings” about the budget available for your event prior to sourcing the venue.

Examples of the types of events we can assist with:

• Dinners & Parties, Gala Dinners, Themed Events, Christmas Parties

Putting on a spectacular glitzy evening or an informal get-together, RH Events will ensure you have the best party in Town.


• Meetings – Sales, Training, Interviews, Seminars

Whatever the size of your event we will always offer the same high standard of service and attention to detail. We have a pool of locations on our database to suit all requirements.

• Conferences & Exhibitions, Product Launches

Using our extensive knowledge in the industry we can source the perfect setting for your event to suit your needs, budget and vision.

• Team Building & Activity days, Social Events

There is a wide choice of special event packages available today from which to choose.  We will put together the most appealing and interesting choices which will guarantee the success of your objectives.

How much does this service cost?

The service is totally free of charge to you. Our remuneration is earned in the form of a commission from the venue for any contracted business.